Privacy Policy

The 4 Estates Forum (4EF) is committed to protecting your information and right to privacy. This privacy policy lays out our specific commitments, in compliance with the GDPR implemented from 25 May 2018. This policy explains how we collect, store and use your personal data when you use our website or get in touch with us. In providing any data about yourself to us, you are confirming that you have read, understood and agree to the policies and practices available on our website www.4estatesforum.org.uk.

What Personal Data does the 4EF process?

We will obtain personal information from you when you contact us or otherwise provide 4EF with information, becoming a Committee Member, taking part in an event, signing up to a newsletter, completing a survey, or making a general enquiry.

The types of information processed might include, but not limited to:

• Name

• Address

• Telephone Number

• Email Address

We process personal data about, but not limited to:

• Committee Members

• Advisers

• Enquirers

• Representatives of other organisations

• Elected local politicians

How does the 4EF collect personal data?

We will collect personal data about you when you when you contact us or otherwise provide us with personal information. This includes when you  become a Committee member, take part in an event, sign up to one of our newsletters, complete our surveys, or make a general enquiry.
 

Why does the 4EF process personal data?

We process personal information to enable us to contact residents on the four estates in a particular geographical area as specified in our constitution; to administer Committee membership records; promote the interests of the organisation; and maintain our own records.

How does he 4EF process data?

Any personal information you provide to the 4 Estates Forum will be processed in accordance with the GDPR, under the legal bases of consent, contract and legitimate interests. 

Cookies and other web technologies

European privacy laws require websites to obtain consent when placing 'cookies' on your computer, mobile or other device. You can set your browser either to reject all cookies, to only allow “trusted” sites to set them, or to accept only those cookies from those websites which you are currently on.

The cookies collect information in an anonymous form, including the number of visitors to the site, and the pages they visited. 

Marketing

The 4EF would like to send you information about our work that we think may be of interest to you, such as news, and upcoming events.

Specific restrictions apply with regards to direct marketing communications to individual consumers, companies and corporate bodies and specific consent is required with regards to recorded calls, emails, texts and faxes to individual consumers.

The 4EF will include a data protection and consent statement on our materials when we obtain personal information from you. You will have the option to opt-in to receiving communications from the 4EF by email and opt out of communications or by contacting us using the contact details below. It is not the 4EF's routine practice to send marketing communications via live call, recorded call, text or fax.

You can change your mind about how we communicate with you at any time by contacting our Independent Adviser:

4 Thorne House

Launch Street
London E14 3LU

mike@4estatesforum.org.uk

07958 225416

How does the 4EF keep my data secure?

The 4EF takes steps to ensure that personal data is kept secure at all times against unauthorised or unlawful loss or disclosure. We have a password protected database and password protected computer access.

How long does the 4EF hold personal data for?

The 4EF will hold personally data for a period as we deem necessary for us to fulfil our activities or as required by legislation. We are a relatvely new organisation and any personal data we have as at 25th May 2018 has been held for less than 2 years.

Will the 4EF pass my information on to other companies?

The 4EF will not disclose any personal data to third parties without permission.

What are my rights? 

The GDPR provides the following rights for individuals:

• the right to obtain information regarding processing of data

• the right of access – Data Subject Access Requests (DSARs)

• the right to rectification

• the right to erasure, also known as ‘the right to be forgotten’

• the right to restrict processing

• the right to data portability

• the right to object

• the right not to be subject to a decision evaluating personal aspects,

        based solely on automated processing.

How can I access the information you hold about me?

Anyone whose personal information we process has the right to know what information we hold, how we access it, how to keep their information up to date and what we are doing to comply with the GDPR. You also have the right to prevent processing of your personal data in some circumstances and the right to correct, rectify, block or erase information regarded as wrong.

The 4EF tries to be as open as it can be in terms of giving people access to their personal information. You can make a ‘data subject access request’ under the GDPR 2018 by contacting our Independent Adviser:

4 Thorne House

Launch Street
London E14 3LU

mike@4estatesforum.org.uk

07958 225416

with your name and full contact details, and information about your relationship with 4EF. We may require proof of identity before access is granted such as a passport or driving license.

We want to make sure that your personal information is accurate and up to date. Please always let us know if you think it is not.

What about links to other sites?

This privacy policy governs all pages hosted at www.4estatesforum.org.uk. It does not cover pages hosted by other organisations to which we may link and whose privacy policies may differ. If you click on an external link we cannot accept any responsibility for your use of these websites and encourage you to read the privacy policies relevant to each particular site you visit.

How can I make a complaint?

You have the right to lodge a complaint to us by contacting our Independent Adviser:

4 Thorne House

Launch Street
London E14 3LU

mike@4estatesforum.org.uk

07958 225416

You can also make a complaint to the Information Commissioner’s Office (ICO) - www.ico.org.uk.

How can I contact you? 

If you would like further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you, please contact our Independent Adviser:

4 Thorne House

Launch Street
London E14 3LU

mike@4estatesforum.org.uk

07958 225416